Regency Properties
  • - Administration
  • Evansville, IN, USA
  • Hourly
  • Full Time
  • Medical, dental, and vision benefits, 401 K, Monday through Friday schedule no weekends.

Education: Minimum high school diploma. 

Experience: Minimum three years office experience with knowledge of office procedures and environments.

Skills: Capable of operating a multi-line phone system, basic skills in Microsoft Word and Excel, and good organizational skills. Consistently able to portray a friendly, positive attitude. Able to demonstrate language, math and reasoning skills consistent with those in similar level positions.

Requirements: Has a valid driver's license and reliable personal transportation means available. Occasional domestic travel is required.Regular and reliable attendance.

Work Environment:The work environment characteristics are consistent with those in similar professional offices. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

DUTIES AND RESPONSIBILITIES:

  1. Portray a professional, friendly and helpful attitude in greeting visitors.
  2. Professionally operate multi-line phone system.  Promptly distributes incoming calls to appropriate personnel or department.
  3. Creates Purchase Orders and Invoices for the Human Resources, Administration, Construction, and Property Management department through Yardi.  Tracks purchases and expenses.
  4. Scans all incoming Invoices and distributes to appropriate department(s).
  5. Assure cleanliness of lobby.
  6. Order and maintain appropriate level of office supplies, letterhead, envelopes and business cards.  Keeps supply closet organized.
  7. Oversee soft drink/snack machine, and purified water services. Stock coffee bar.
  8. Monitor copier and postage machine. Troubleshoot errors and calls for service as needed. 
  9. New employees - arranges telephone extension set-up, desk supplies and business cards, where applicable. Updates and distributes new phone templates to all office phones as changes occur. 
  10. Provide front office assistance to all departments, to include mailings, overnight packages, faxes, filing, scanning, and printing. Distributes daily mail.
  11. Assists with corporate travel arrangements, utilizing AmTrav, as needed.
  12. Assist with mailing default letters to tenants as directed.
  13. Requests, collects, and tracks lien waivers and warranties from vendors.
  14. Perform other duties and projects, as assigned.
  15. Demonstrates and promotes the following company and individual core behaviors: Leadership, Cooperation and Initiative.

 

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