Business Management Assistant
- - Business Management
- Evansville, IN, USA
- Full Time
- 401K, bonus, health, dental, vision, and life insurance, paid time off
JOB SUMMARY: Provides support to Business Manager in day to day activities of assigned properties.
EMPLOYEES SUPERVISED: None
Education: Associate degree or commensurate course work with emphasis in Business, Marketing, Communications or similar discipline preferred.
Experience: Two years of administrative experience.
Skills: Strong computer skills including Adobe Acrobat, Microsoft Office – Word, Excel, and PowerPoint; excellent organizational, communication and interpersonal skills are essential; creative and project-oriented. Able to demonstrate language, math and reasoning skills consistent with those in similar level positions.
Requirements: Has a valid driver's license and reliable personal transportation means available. Occasional local travel is required.
Work Environment: The work environment characteristics are consistent with those in similar professional offices. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands: The physical demands are consistent with those of similar positions in other professional offices. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
DUTIES AND RESPONSIBILITIES:
o Awareness and understanding of all assigned properties
o Assist in the coordination of day-to-day maintenance issues for Regency properties; including filtering calls, vendor selection, scheduling, creating work orders, and vendor/tenant follow-ups
o Receiving and processing, for payment, vendor invoices for properties
o Facilitate tenant collections including calls, letters, and defaults
o Assists in managing customer calls regarding any Property Management issues at properties
o Maintains Microsoft CRM database of tenants, store addresses and legal notification addresses
o Maintains Microsoft CRM database of vendors for all properties
o Maintains up-to-date tenant and vendor insurance certificates
o Maintains Property Management's portion of CRM by updating all PM files
o Maintains electronic filing system
o Orders and coordinates all property items as requested by Business Managers or Maintenance Technicians (benches, trash cans, office supplies, etc.)
o Tracks all open work orders for month end reports
o Maintains all utility files on all properties (both accounts being handled by third party and accounts being handled in-house); including transferring utilities and approving invoices, as necessary
o Monitors utility web site, utility accounts, meters, etc.
o Updates and aids in preparation of annual operating expense budgets for assigned properties
o Assist Business Manager in maintaining a 10 year capital budget
o Provides support to Maintenance Technicians with CRM portal
o Typing, faxing, proofing, mailing, distributing, copying, binding documents, and filing
Performs other duties, as assigned.
Demonstrates and promotes the following company and individual core behaviors:
o Core Company Behaviors
o Core Individual Behaviors